Agree the checklist
Define the product reference, key dimensions, sample size and acceptance criteria before inspection starts. Include packaging and label requirements as well as the checks specific to each type of part.
Record the evidence
Keep dated photographs, measurements and batch identifiers with the order record. Where a discrepancy is found, record the agreed corrective action and any repeat inspection before releasing goods.
Keep the feedback loop open
Share receiving-inspection findings and installation feedback with the supplier. Clear issue records help identify whether a problem relates to sourcing, transport, storage or fitment.